Every day, a kindergarten teacher, interacting with children and their parents, receives information about the characteristics of the psychophysiological development of children, the nuances of education, and some family problems. A parent meeting is a tool that will help expand contact between teachers and parents, involve parents in the life of the group and kindergarten, help the family in proper upbringing, and improve the pedagogical culture of parents.
The minutes of a parent meeting in a kindergarten are a special document recording the progress of the meeting, as well as the issues that were raised and the decisions that were made.
Thus, a parent meeting at a preschool educational institution is an opportunity to build a dialogue between parent and teacher, identify questions and problems, and find solutions to them. And the protocols will record these issues and decisions.
Protocols of parent meetings in kindergarten
How to hold a meeting in kindergarten
Parent meetings are held throughout the kindergarten and only in a separate group. In addition, depending on the issues raised at the meeting, the following can be distinguished:
- current;
- thematic;
- organizational;
- final.
Any type of meeting will require the organizers to prepare, search for approaches to parents, because it is necessary not only to share some information with them, but also to reach them, to try to “mobilize” them for some specific actions, for example, in analyzing behavior or raising a child. Sometimes it is even difficult to ensure the attendance of parents.
The presence of parents is mandatory when considering the following issues:
- reporting information about the educational process and results;
- innovations in the field of preschool education;
- conflict resolution;
- if cooperation with parents is mandatory, then making decisions on all functional changes in the work of the preschool educational institution.
At the end of the meeting, the minutes of the parent meeting in the kindergarten are drawn up and signed.
Preparation of the protocol
The minutes of the parent meeting is a document that contains 2 main lists:
- List of people who attended this event (the full name of the teacher/head teacher conducting this meeting is indicated separately);
- List of issues discussed.
It is necessary so that if various disputes arise between parents and teachers of the educational institution, the latter can refer to this document and clarify all the issues that were discussed at the meeting.
Depending on the type of educational institution (university or gymnasium), the minutes of the meeting can be drawn up in advance (typical only for a university) or before the start of the event (typical only for schools, gymnasiums, lyceums).
For the protocol, they can use an officially approved form or use the form of a specific educational institution, which is permitted in accordance with the legislation of the Russian Federation.
The minutes of the parent meeting can be “school-wide” and “classroom”.
Stages of a meeting
During the meeting, the following key stages can be distinguished:
- Organization . At this stage, the organizers should notify the participants and ensure their attendance at the meeting, prepare presentations or other materials that will help clarify the issues being discussed. You can also write letters of gratitude for parents who take an active part in the life of the preschool educational institution. At the same stage, the room for the meeting is prepared.
- Creating a script and conducting meetings etc. The event should consider the achievements of children; preschool workers talk about the relationships between children in the group, without giving negative assessments to children and their parents. The mood of the audience should remain positive throughout the meeting. Also, the meeting should help parents and teaching staff discuss all issues of interest or problems that have arisen.
- Analysis of the event results. At the end of the meeting, you need to summarize all the conclusions that were made and outline the decisions. Next comes the preparation of the protocol and filling out questionnaires (if any) for parents.
A parent meeting can be considered well organized when the following principles are met:
- the meeting did not take long;
- new data were presented;
- The meeting was not only theoretical, but also practical.
What the children learned
A protocol is drawn up for the final parent meeting in the senior group, in which the teacher sums up what the children have learned during the school year. The meeting is held in a group. The teacher arranges an exhibition of children's creative works for the year, then, at the end of the meeting, distributes the works to parents as souvenirs. Tells parents about each child what they can do, what they should pay attention to, and gives recommendations. Reports on open lessons held, which were attended by primary school teachers, and the children showed excellent knowledge and readiness for school. Tells about a new stage in children's lives - school. Conducts instructions on child safety in the summer and gives a reminder to parents. A medical professional is present at the meeting and talks about the necessary nutrition for children during the growth period. The teacher presents gratitude to parents for their participation in the life of the kindergarten group. Gives recommendations and sums up results.
How are the minutes of the parent meeting drawn up?
During the meeting, it is necessary to draw up minutes - this is done by the secretary of the event. It can be any preschool teacher. The secretary can develop and use a pre-created minutes template and complete it during the meeting. Templates and samples of protocols for parent meetings in kindergarten are presented at the end of the article.
Minutes of preschool educational institutions meetings:
- record the progress of the meeting;
- provide a report to senior management on the implementation of assigned tasks;
- record existing orders;
- provide the opportunity to receive a report on the execution of tasks;
- help in resolving disputes.
The legislation does not oblige the use of certain frameworks for document execution. It can be drawn up on A4 paper and filled out manually or using a computer. The document header should contain:
- name of the preschool institution;
- theme of the meeting;
- date and location;
- number of participants.
The “Agenda” section should display the issues that will be discussed. They need to be formulated briefly.
The “Reports” section contains:
- a summary of the participants' speeches;
- questions from participants;
- answers to them.
At the end of the meeting, the minutes should contain all the information about the various issues discussed at the meeting, all the reports, as well as the solutions reached.
The minutes of the parent meeting in kindergarten must be certified by the chairman and secretary of the meeting. Sometimes the protocol is also signed by members of the parent committee. If the purpose of the meeting was to inform parents about something important (For example: a flu epidemic, the danger from ticks, etc.), you can draw up a “Familiarization Sheet.” It is signed by all those present and added to the minutes of the meeting as an appendix.
Decisions made during the meeting are binding on all children and parents, regardless of their presence at the meeting. If an important decision was made during the meeting, it is necessary to familiarize all parents with it (even those who were absent). To do this, you can call or place an ad in the “parents’ corner.”
Rules for drawing up a protocol?
According to the legislation of the Russian Federation, a teacher has the right to hold a parent meeting without a special protocol. However, the Ministry of Education and Enlightenment of the Russian Federation recommends that meetings be held only with a protocol, which serves as proof of the event.
Despite the fact that any educational institution can use its own forms for minutes of parent meetings, they must include the following items:
- The name of the educational institution, which should be written as follows: “School named after A.S. Pushkin No. 86" or "Technical University of Moscow".
- Next is the name of the event. In this case, it should look like this: “Minutes of the parent meeting based on the results of the final exams of grade 11 (group No. 40, Faculty of Information Technology).” The same paragraph indicates the date and time of the event.
- The protocol must contain 3 separate lists: Separate for teachers/teachers who will speak at the meeting: class teacher/head of department or group, teachers in specific subjects/disciplines, school/university director;
- Separate for parents, where their full names must be entered. Before the start or at the end of the meeting, parents of students must put their signatures on it.
- The third list should include members of the parent committee (for universities and schools, gymnasiums) or the board of trustees of the educational institution (only for universities).
If any new document or act is presented to parents during the meeting, a copy of the act/document and a separate “reading sheet” on which each parent will sign must be attached to the minutes.
Sample minutes of parent-teacher meetings in kindergarten
Protocol No. 2
Parents' meeting in the middle group of MBDOU No. 3
dated August 8, 2021
Topic: “Tasks of education and training for the academic year”
Goal: Expanding contacts between parents and teachers; Improving the pedagogical culture of parents and literacy in matters of children's life safety. Involving parents to participate in the life of the group and kindergarten.
Objectives: To familiarize parents with the tasks and features of educational work, the tasks of the preschool institution for the new school year; teach parents to observe the child, study him, see successes and failures, try to help him develop at his own pace; intensify work on children's speech development. Forming in parents a sense of responsibility for the safety of their child. Preserving the life and health of children.
Chairman: Afanasyeva Yu.E. Secretary: Chubanova L.I.
Present: 17 people Absent: 6 people
Agenda:
1. Presentation of letters of gratitude to parents for their assistance in preparing the group for the new school year. – Krivina 3.N.
2. “Age and psychological characteristics of the development of children 4-5 years old.” Speech by V.N. Yurina
3. “Features of the educational process in the middle group of preschool educational institutions.” – Sinitsyna V.V.
4. Selection of the parent committee for the upcoming school year.
Listened:
1. On the first issue of the agenda, the head of the MBDOU, Krivina 3.N., was heard. She congratulated parents on the start of the school year and presented letters of gratitude for their help in preparation.
2. Teacher V.N. Yurina spoke on the second issue. She told parents about the age and psychological characteristics of the development of children of middle preschool age. Parents received brief instructions “Age characteristics of children in the middle group” (4-5 years old).
3. On the third question, we listened to teacher V.V. Sinitsyn. She informed the parents about the group’s daily routine, the content of the educational process in accordance with the educational program being implemented, the class schedule, contact phone numbers of the MBDOU administration and teachers. Parents asked questions that interested them, expressing wishes and suggestions for improving the quality of the educational process.
5. On the fourth question, teacher Yurina V.N familiarized those present with the document on the Regulations of the parent committee in the MBDOU, read out the tasks of the parent committee, the organization and content of work, and the rules of parent committees. Parents proposed the candidacy of N.E. Davydova. as chairman of the parent committee. Parents proposed their candidacy for members of the parent committee: Petrova O.V. and Smiridonova I.V. Representatives of the parent committee suggested purchasing gifts for children's birthdays. The parents voted unanimously.
Decided:
- Take note of the contents of the leaflet “Child 4-5 years old”
- Teachers and parents interact with each other, striving to fulfill the main task - creating favorable conditions for the development and upbringing of children in the existing team.
- Unanimously approve the composition of the parent committee: Chairman: Davydova N.E. Members: Petrova O.V. and Smiridonova I.V.
Voted:
“for” – 17 people “against” – 0 people
Chairman: _____________ Afanasyeva Yu.E.
Secretary: _____________ Chubanova L.I.
Download this example
Sample protocol
Result of the meeting
— Take part in the development of children, prepare the child for school, provide assistance in consolidating learning materials.
- Do not disrupt the daily schedule at home and in preschool.
— Take care of the child’s health.
— Making a decision based on voting results on the approval of the parent committee.
Based on the results of the survey, information about the parents and the child’s upbringing is compared. The results are summarized based on observations of the child and relationships with parents. Identify problems that parents face on a daily basis. Listen to parents' requests regarding their children. Help and advise parents in matters of raising a child.
